When searching for administrative assistant candidates, it is necessary to think about what you want that person to do. You must take into consideration the different administrative assistant duties that your company needs to be successful. Of course, there are common tasks like answering phone/email/social media queries, handling files and distributing information around the office, and oftentimes being the first face a guest or client sees to welcome them into the office. However, there is much more to an administrative assistant’s duties in the office. Very often,
the duties of an administrative assistant are the small things that keep an office running smoothly. Tri-Starr Group matches the most qualified candidates with companies in San Antonio for the betterment of our community.
Maintaining Files & Records
A company is only as organized as its leaders. Maintaining files and records so leaders and employees can access the information they need to function efficiently is vital for a smoothly running company.
Answering Phone Calls
The person answering the phone often creates the first impression for the company. Great service will require them to master the phone system to redirect calls and take detailed messages.
Assist with Office Management
The everyday functions of an office are made up of hundreds of tiny tasks that are responsible for everything from morale, to employees hitting deadlines properly. The ability to communicate well with all levels within a company and reliably keep an office running makes a huge difference in the day-to-day experiences of everyone on the team.
The administrative assistant duties tasked to a receptionist are typically: handling most of the phone calls that come in through the mainline, helping organize files and documents, providing administrative support, data entry, and managing appointments, and various other tasks. While lower in skill level, these tasks are necessary for an office to run smoothly.
An executive assistant helps with secretarial and administrative support. In this role, the duties include planning events, meetings & conferences, preparing & analyzing reports, producing presentations & briefs, and handling miscellaneous tasks that the executives need. These administrative assistant duties typically require more skill and experience.
Office managers require strong administrative experience. They are responsible for organizational tasks and coordinating administrative assistant duties. They make sure everything is running smoothly and create a pleasant work environment. Some of the tasks include scheduling
appointments, providing administrative support to employees, managing payroll, taking care of mail, and maintaining office equipment.